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NetCyberAI
Free tool

Teacher Workload and Substitution Planner

List each teacher with weekly teaching periods and the hours spent on preparation, correction and meetings, plus any leave this week. Set your school’s limits. The planner shows total hours, free periods and overload flags, lists substitutes for teachers on leave, and prints a weekly plan with every figure visible.

  • Free, no login, no limit
  • Runs in your browser
  • English and Hinglish
  • Last updated 27 September 2026

The problem this solves

The same willing teachers absorb every substitution and extra duty until they burn out, because nobody can see the whole week’s load at once.

NetCyberAI can automate all these types of requests. Book your free 1-month trial session instantly to streamline your workflows.

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Language

These are example values. Replace them with your own numbers.

School week
Your limits

Set by your school policy.

Teachers
Teachers this week

Hours per week. Names stay on this device and are never put in a share link.

TeacherSubjectTeaching periodsPreparation hoursCorrection hoursMeeting and duty hoursLeave days this weekRemove

Runs in your browser. Nothing you type is sent to NetCyberAI.

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Teacher Workload and Substitution Plan

6-day week · 8 periods a day · 40-minute periods

· Rules last updated 27 September 2026

Teachers
6
Over your limits
1 (Problem)
Average working hours
29.8
limit 42 h
Periods needing a substitute
10 (Check)

Workload comparison

TeacherSubjectPeriodsHoursFree periodsFlag
Anita VermaMaths3439.71434 periods > 32
Rakesh GuptaEnglish2832.720
Farah KhanScience303312On leave 2 day(s)
Suresh YadavHindi242724
Neha JoshiComputers182130
Imran SheikhScience2225.726

Substitute suggestions

Teacher on leavePeriods to coverSuggested substitutes
Farah Khan10Imran Sheikh (same subject), 26 free · Neha Joshi, 30 free · Suresh Yadav, 24 free

Weekly plan (hours)

TeacherTeachingPreparationCorrectionMeetings and dutyTotal
Anita Verma22.768339.7
Rakesh Gupta18.757232.7
Farah Khan2065233
Suresh Yadav1645227
Neha Joshi1232421
Imran Sheikh14.754225.7

Assumptions

  • A teacher’s periods are spread evenly across the week, so leave removes the same share of them.
  • Free periods = periods on days present minus periods still taught.
  • Substitutes come only from teachers not on leave and within both limits.
  • There is no single efficiency score; every figure above comes straight from your inputs.

A planning aid. Workload limits are your school’s policy; confirm substitutions with the teachers concerned.

Unlocked with NetCyberAI

Want this to run by itself, every day?

  • Numbers that fill themselvesAttendance, fees, marks and timetables come straight from the school record, not retyped.
  • Automatic reminders and alertsFee reminders and attendance alerts go to each family on WhatsApp, one family at a time.
  • Early warnings for the principalStudents, fees and classes drifting off track are flagged with an owner assigned.
  • Reports on a scheduleCollection, attendance and results reports ready every week without a spreadsheet.
  • Every campus in one viewCompare branches side by side when you run more than one school.
  • Free setup and staff trainingWe set it up with your team and train your staff at no cost.

Ask us which parts are live for your school today.

Book your free trial to unlock

How to use the Teacher Workload and Substitution Planner

  1. 1Set the weekWorking days, periods per day and minutes per period.
  2. 2Set your limitsMost teaching periods and most working hours a week, from your policy.
  3. 3Add teachersPeriods, preparation, correction, meeting hours and leave days, or import a CSV.
  4. 4Share the planPrint the weekly plan. Share links replace names with stand-ins.

Read the guide: Fair Teacher Workload and Substitution Planning

Questions schools ask

Is there an efficiency score?

No. A single score hides the reasons. Every number shown comes straight from the hours and periods you entered.

How are substitutes suggested?

From teachers not on leave and within both limits: same subject first, then the most free periods, then the lightest week.

How are periods on leave counted?

A teacher’s periods are assumed to be spread evenly across the week, so each day of leave removes the same share.

Who sees the names?

Only you. Names stay in your browser and are never placed in a share link.

How NetCyberAI does this for you

NetCyberAI gives teachers a Today screen and gives the principal a fair view of load, built from what is actually scheduled and taught.

See the teacher’s view

NetCyberAI can automate all these types of requests. Book your free 1-month trial session instantly to streamline your workflows.

Book your free trial session

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